AI-READY SPECIFICATIONS
What travels inside every AI-Ready file.
A plain-language specification of the metadata, documentation and delivery structure in every AI-Ready Record, so your team, your agencies and the systems that index your work all read the same facts.
Why It Matters Now
55%
of U.S. adults surveyed say AI chat is now their main or a frequent research tool.
Orbit Media, AI-Search Adoption Survey, March 2026 (1,110 U.S. respondents)
People increasingly meet you, your leadership and your institution through AI answers and search results. Those systems read what is written into and around an image: who made it, who and what it shows, where, when, and on what terms it may be used. An image without that information is easy to misread, misattribute or replace.
New rules from Europe and California now require AI-generated images to be labeled. Original photography benefits from being labeled just as clearly.
Leadership imagery that is properly labeled and documented as original capture is a defensible trust asset.
Embedded in Every File
AUTHORSHIP AND RIGHTS
Creator: who made the photograph. Hart Getzen
Copyright Notice: ownership. © 2026 Hart Getzen Photography. All rights reserved.
Credit Line: how to credit the image when it’s published. Photo: Hart Getzen
Rights Usage Terms: licensed uses, in brief. Licensed to [Client] for corporate, editorial and investor use.
Web Statement of Rights: a link to the full terms. hartgetzenphotography.com/licensing
Creator’s Contact Info: licensing contact. hart@hartgetzenphotography.com
ORIGIN AND AI TERMS
Digital Source Type: whether the image is an original camera capture or generated by software. Original digital capture
Data Mining: whether the image may be used for AI or machine-learning training. Prohibited for AI/ML training
Model / Property Release Status: whether releases exist for the people or property shown. Released / Not released
DESCRIPTION AND ACCESSIBILITY
Headline and Title: a short name for the image. Anthony Parnther, rehearsal, 2026
Description (caption): who, what, where and why, in full sentences. Conductor Anthony Parnther leads a sectional rehearsal…
Alt Text (Accessibility): a brief description for screen readers and machines. Conductor gesturing to the string section in a rehearsal hall
Keywords: terms from a controlled vocabulary agreed for each client. conductor; rehearsal; orchestra; leadership
Person Shown / Organization in Image: named people and organizations. Anthony Parnther
Location Shown and Date Created: place and date. Austin, Texas, US · 2026-10-16
Job Identifier: links the file to the project and its delivery sheet. HGP-2026-014
Delivered Alongside the Files
Consistent file naming: Client · date · subject · crop · sequence, for example HGP_ClientName_2026-10_Subject_4X5_0001.jpg
Indexed folder structure: Print files · Web files · Crops (16:9, 4:5, 1:1, 9:16) · Delivery sheet
Delivery sheet: a spreadsheet and a PDF listing every file with its caption, alt text, keywords, credit, licensed uses, and release status
Controlled keyword vocabulary: Agreed with your team, so every image of the same person, place, or program is tagged the same way.
Multiple formats and crops: High-resolution print masters and web files sized for websites, social media, presentations and press
What the Record is, and What it is Not
It is: A complete. consistent written record of authorship, origin, rights and description. Inside each file, in the file name and folder, and the delivery sheet.
Platforms and metadata: Some websites and social platforms strip embedded metadata when images are uploaded. The delivery sheet and master files keep the record intact, and files can be supplied again on request.
Content Credentials (C2PA): Not currently included. Cryptographically signed Content Credentials are being evaluated as an optional layer.
AI Training Terms
Every AI-Ready Record states that the image is not licensed for AI training. Training rights for specially commissioned work are available under a separate written license, with the consent of the client and of everyone shown.
Pricing
From $450, scaled to image count. Included with all Image Libraries.